SAPOA (The South African Property Owners Association) is a voluntary association representing Commercial and Property Owners, Investors and Developers.
The Guide will be made available from the SA Human Rights Commission by no later
than August 2003.
Please direct any queries to: PAIA Unit, The Research and Documents Dept,
Private Bag 2700 Houghton 2041, Tel: 011 484 8300 Fax: 011 484 0582
(i) Annual Reports, pamphlets etc may be viewed at SAPOA Head Office,
36 Wierda Road West , Wierda Valley, Sandton , 2146
(ii) Administration: Licenses, Minutes of management meetings, Minutes of staff meetings, Correspondence. - may be viewed at SAPOA Head Office - PA to CEO
Human Resources: Staff recruitment policies, Employment contracts, Remuneration records and policies - may be viewed at SAPOA Head Office - Financial Manager Operations: Client database, Client Records and turnover - may be viewed at SAPOA Head Office - Operations/Financial Manager. Finances: Financial statements, Annual financial statements, Vouchers, Assets inventory - May be viewed at SAPOA Head Office - Financial Manager.
(iii) Form of request:
The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
After the head of the private body has made a decision on the request, the requester must be notified in the required form.
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
