Terms of Reference for the Transformation Committee
- Constitution
The Transformation committee shall be a committee of the South African Property Owner’s Association, duly constituted in line with the “Articles of Association” of the South African Property Owner’s Association.
- Objective
The objective of the committee is to assist the industry in carrying out its duties with regards to the Property Charter and industry transformation.
- Membership
Members of the committee shall be members of SAPOA. The committee will have at least 10 (ten) members, and the members should as far as possible be representative of the 7 (seven) pillars of the BBBEEE policy framework.
- Secretarial and Meetings
- The chairperson of the committee shall be appointed by the board.
- A quorum of the committee shall be be 5 (five) members.
- Reasonable notice of meetings and the business to be conducted shall be given to the members of the committee.
- Meetings shall be held not less than eight times a year having regard to the Property Charter targets. The Chairperson may request a meeting at any time if they consider it necessary.
- Minutes of all meetings shall be kept.
- Responsibilities
The responsibilities of the committee are as follows:
- liaison with members of SAPOA;
- review of the charter;
- educate members on the National Transformation framework;
- create a support structure and create industry transformation initiatives on behalf of members;
- administration of the Charter Council;
- to provide guidance to the SAPOA representative on the Charter Council.
In addition, the committee shall examine any other matters referred to it by SAPOA and SAPOA members.
- Authority
The committee is authorized by the chairperson to investigate any activity within its terms of reference.
The committee is not authorized to obtain, at the expense of SAPOA, outside legal or other independent professional advice and to arrange for the attendance at meetings, at the expense of SAPOA, of outside parties with relevant experience and expertise if it considers this necessary, without prior approval from SAPOA.
- Review of the Committee
The Committee shall undertake an annual self review of its objectives and responsibilities.
Such objectives and responsibilities shall also be reviewed by the SAPOA board and any other person the board considers appropriate.
- Reporting Procedures
The committee shall maintain direct lines of communication with the SAPOA National Council and SAPOA Board.
The chief executive officer and the chief financial officer shall be responsible for drawing to the committee's immediate attention any material matter that relates to the financial condition of the Committee.
After each committee meeting the chairman shall report the committee's findings and recommendations to the board and the SAPOA Members.
The minutes of all committee meetings shall be circulated to members of the committee the SAPOA board if necessary and the chief executive officer of SAPOA.
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